DEPARTMENT CARDS
The departments in the shop are defined from the Department
Cards section of the Cards module.
Figure 1 Department Cards
The Department Code field is used to enter the code specified
for each department to provide department tracking. The codes are numeric
and alphanumeric and 15 character-long at most. For a new department definition,
you must either click the insert button or right click and select the
insert (F5) field. After a new department is defined, press the save button
(F5) to save the department definition. You can select a department from
the List field that is displayed by right clicking or pressing the F9
key.
Figure 2 Department Cards List
The Department Name field is used to enter the names of the departments where the department cards are opened. If the department code is selected from the list, the department name is reflected automatically according to the related department code. The explanation about the department can be entered in the Explanation field.
The 1. Warehouse Code field is to enter the code of the warehouse in order to establish the warehouse and department relation. After the shopping made in the department, the inventory quantity is reduced from the related warehouse entered in the 1. Warehouse Code field.
The 2. Warehouse Code field is to enter the code of the related warehouse if the products in the department are being sold in different departments. The V.A.T Rate field is used to enter the VAT rate to be based for the sales of the department.
 |
If the VAT rate field is left blank, the first VAT value typed in the VAT rate field of the SentezShop Parameters section is reflected as default to this field and this rate is used in the related sales operations. |
You can reach the Department Cards List with the F9 key or the list button. The Department Card is saved with the F5 key or the save button.
SALESCLERK
CARDS
The personnel responsible for the sales operations in the shop are defined
from the Salesclerk Cards section of the Cards module.
Figure
3 Salesclerk Cards
The Salesclerk Code field is used to enter the code of the salesclerks
working in the shop. This way, sales operations of the salesclerks can
be tracked and sales reports can be generated based on the salesclerk.
You can select the salesclerks from the List field that is displayed by
pressing the F9 key or right clicking
.
Figure 4 Salesclerk Cards List
The
Salesclerk Name field is used to type the names of the salesclerks
working in the shop where the salesclerk card is opened. If the salesclerk
code is selected from the list, the name of the salesclerk is automatically
displayed according to the related salesclerk code.
The Sales Bonus Rate % field is to enter the bonus rate applied
over the quota amount in case the salesclerk performs sales at and above
the quota amount.
The Quota Bottom Bonus Rate field is to enter the bonus rate applied
over the quota amount in case the salesclerk performs sales below the
quota amount.
The Quota Amount field is to type the amount of sales targeted
by the salesclerk. Bonus rates are applied regarding this amount.
If Daily is selected in the Bonus Calculate Period field,
bonus rates and amounts are transacted based on the day. If Weekly
is selected, bonus rates and amounts are transacted weekly. When Monthly
is selected, bonus rates and amounts are transacted based on the month.
The Discount Limit field is used to specify the discount limit
applied on the sales.
The Solon Code field is for typing the related solon code.
The Cash Deposit Code field is used to enter the related cash deposit
code.
If the receipts are to be opened automatically for the salesclerk, the
Auto Open Receipt field must be selected. When the Bonus Quotas
button is clicked, salesclerk bonus quotas table is displayed on the screen.
Accordingly, quota quantity, date and bonus dates applied on salesclerk
basis can be specified.
Figure 5 Salesclerk Bonus Quotas
The
salesclerk code and name on the salesclerk cards are automatically displayed
on the Salesclerk field.
The Quota Range field is used to enter the quota range targeted
by the salesclerk in the sales. Accordingly, the vales entered in the
quota range are automatically displayed in the quota bottom limit and
quota top limit fields.
The Currency Date field is used to enter the date when the quota
quantities targeted by the salesclerk in the sales will be valid.
The bonus rates to be received by the salesclerk on the sales he/she performed
are entered in the 1-2-3-4. Bonus Rate % fields.
How the bonuses will be paid to the salesclerk is specified in the Cash
and Visa fields. After all the operations are completed, the information
is saved with the F5 key or the Save button.
 |
Payment types (Cash, Visa) can be defined on the payment types tab that is found on the POS parameters field of parameters module of the SentezShop parameters. |
The Salesclerk Cards List can be displayed with the F9 key or the List
button.
CASH DEPOSIT CARDS
The cash deposits used in the monetary operations of the shop are defined
in the Cash Deposit Cards section.
Figure
6 Cash Deposit Cards
The Cash Deposit Code field is used to enter the codes given to
the cash deposits in the shop. Cash deposits can be selected from the
List field that is displayed by right clicking or pressing the F9 key
Figure 7 Cash Deposit Cards List
The Cash Deposit Name field is used to enter the names of the cash
deposits where the cash deposit card are opened. If the cash deposit code
is selected from the list, the cash deposit name is reflected automatically
to the cash deposit name field. If the cash deposit is used only for the
related department, the code of the related department is entered in the
Department field in order to establish the department and cash
deposit relation.
If there is an accounting account to which the monetary operations are
transferred, the code of the related account is entered in the Account
Code field.
In the Cash Deposit Cards field; the user is required to define
a valid cash deposit as to be used as default in the sales operations.
Otherwise, Undefined cash deposit no message
is prompted on entry to the program. For this, display the cash deposit
card to be defined as the valid cash and right click. Then click the Default
Cash (Ctrl+F12) option to display the cash deposit as the Valid
Cash on the screen.
|
All cash deposit cards are unique within the system. Account code of the each cash deposit can be defined differently. Example; 100.01.01.01 numbered account specifies the 01 numbered account (TL) of 01 numbered cash deposit of 01 numbered shop belonging to 100 numbered cash deposit. |
|
The department code of the cash deposit must be defined on the cash deposit cards. If it is undefined, the integration of the cash deposit inflow-outflow operations cannot be performed since the department (shop) to which the cash deposit is connected is unknown. |
All the information entered in the Cash Deposit Cards can be saved with the F5 key or the Save button.
CASH
DEPOSIT ENTRY OPERATION CARDS
Figure
8 Cash Deposit Entry Operation Cards
The Operation Code field is to enter the code of the operation
to be used on money entry to the cash deposit. The operation code can
be selected from the Cash deposit entry operations list that is displayed
by pressing the F9 key or selecting the List field with the right button
of the mouse.
Figure 9 Cash Deposit Entry Operations List
The
Name field is to enter the name of the transaction to be used on
money entry to the cash deposit. If the selection is made from the list,
the name of the operation to be applied is automatically reflected to
the name field.
The Account Code field is to enter the code of the related (accounting)
account where the cash deposit entry operations will be tracked.
|
Cash deposit entry-exit operations integration uses the account code on the operations card. |
The Operation Name is transferred to the Operation Code field of Cash Deposit Operations section in the Operations module.
After the operations are completed, all the information on the Cash Deposit Entry operations table is saved by pressing the F5 key or clicking the Save button.
CASH DEPOSIT EXIT OPERATION CARDS
Figure
10 Cash Deposit Exit Operation Cards
The Operation Code field is to enter the code of the operation
to be used on money exit from the cash deposit. The operation code can
be selected from the Cash deposit exit operations list that is displayed
by pressing the F9 key or selecting the List field with the right button
of the mouse.
Figure 11 Cash Deposit Exit Operations List
The Name field is to enter the name of the transaction to be used on money exit from the cash deposit. If the selection is made from the list, the information is automatically reflected to the name field.
The Account Code field is to enter the code of the related accounting account where the cash deposit exit operations will be tracked.
The Operation Name is transferred to the Operation Code field of Cash Deposit Operations section in the Operations module.
All the operations are saved by pressing the F5 key or clicking the Save button
INVENTORY
GROUP CARDS
Figure
12 Inventory Group Cards
The Code is used to enter the code of the inventory group card that is opened for the inventory to be grouped. Inventory Group cards list is displayed by selecting the List field by pressing the F9 key or clicking the right button of the mouse. Thus, the related code can be selected from the list
.
Figure 13 Inventory Group Cards List
|
The inventory are grouped by typing the related code in the Group field on the Inventory Card of the Inventory module. Thus, group based filtering is provided when generating lists. |
For example; if you select the Group Name on the Sequence field of the Inventory Cards List and enter the Group Name of the inventory being searched in the Code field and click the Search button, you can reach the proper inventory quickly and easily.
The Name field is used to enter the name of the inventory group. If the selection is made from the list, the information is automatically reflected to this field. Special Code 1-2-3-4-5-6 fields are to enter the equivalent values of the 6 captions that are entered in the Special Code fields in the Inventory Parameters section of the SentezShop Setup Program.
|
If you enter the code of the desired inventory group card in the Group section in the Inventory module of the SentezShop Program, the equivalent values typed in the Special Code 1-2-3-4-5-6 fields are displayed on the Inventory Cards Special screen. |
All the operations are saved by pressing the F5 key or clicking the Save button.
Colors are defined in this section.
| Figure 14 Color Cards |
The Color Code field is used to enter the code of the color to be defined. The related code can be selected on the Color cards list that is displayed by pressing the F9 key or selecting the List field with the right button of the mouse
.
Figure 15 Color Cards
List
Color is defined on the Color Name field. If the related color code is selected from the list, the color name is automatically displayed on this field. With the Select Color button, you can display the colors and select the related color.
The color definitions given on the Color Cards can be used in the Stock Cards Color/Size, Barcode tab, Cash Sales Table, and Order Receipts (ALT + M when Variant list is required).
All the operations are saved by pressing the F5 key or clicking the Save button.
Sizes are defined in this section
.
| Figure 16 Size Cards |
The Size Code field is used to define the Size code. The related code can be selected on the Size cards list that is displayed by pressing the F9 key or selecting the List field with the right button of the mouse.
Figure 17 Size Cards List
Size name is defined on the Size Name field. If the related size code is selected from the list, the size name is automatically displayed on this field. The Explanation field is used to enter the desired explanation information.
All the operations are saved by pressing the F5 key or clicking the Save button.
CUSTOMER CARD (Current Account Card)
The
persons and companies that you have business relations are defined in
this section.
Figure
18 Current Account Card
The Current Account Code field is used to enter the code of the customer. Thus, the customers can be tracked and sales can be made for the customer in the sales operations. It will be useful to code the current account code as to be practical when generating reports from the program.
The Current Account Name field is used to type the name of the customer for whom Current Account Card is opened.
The groups for the current account are defined in the Group field.
By gathering the current accounts under groups, you can make filtering
based on the current account and generate reports and lists. This way,
desired Current Account cards can be reached more quickly and easily.
GENERAL TAB
In the General Window, accounting account number that the customer's payments
are related to is entered in the Accounting Account No field.
Figure 19 Current Account Card / General
The user can use two different methods
to give the accounting account number when defining the current account
card;
1) While defining the current account card, the account card can be opened
automatically by the program when the accounting account is given. For
this, the user must select the "Create Accounting Account on Open
New Current Account Card?" parameter as Yes from the SentezShop
Current Account Parameters.
2) Gathering all current accounts under a single code and integrating
to accounting.
|
You must enter the related account code in the Current Account field from the Current Account Tab that is found in the Company Card field on the General tab of the SentezShop Setup program. |
The Fixed Term Option field is used to define the fixed term option specified for the current account. According to the defined option day, the payment date of the invoices transacted for the current account is reflected as default. Moreover, it enables to generate fixed term based reports.
The Interest Rate field is used to define the interest rate to be applied for the Current accounts.
Constant discount percent of the current account is defined in the Discount Rate field. The defined discount rate is reflected to the invoices as the default invoice discount value.
The Credit Risk Limit field is used to define risk limit amount for the current account. Thus, operations above this limit are not allowed.
The Check/Note Risk Rate field specifies the risk rate that is determined for the Check/Note operations.
The Price Table field is used to specify the purchase/sales price to be used from among the prices that are defined for the inventory in the Inventory Card Price screen. The price selected in this field is displayed as the default inventory unit price in the Invoice and Dispatch List operations.
For example, if you select the 2nd Price on the Price Table, this 2nd price defined is reflected as the default unit price to all inventory cards of inventory operations performed related to the current account.
ADDRESS TAB
You can enter information of the customer
such as Tax Office, Tax No, Contact to, Address, District, City, Post
Code, Telephone, Fax and Internet.
Figure
20 Current Account Card / Address
SPECIAL
INFORMATION TAB
The Explanation 1,-2,-3 fields are to enter the information that
will be reflected to the reports of the customer. The Special Code
and the Numeric Code fields are used to enter the necessary explanations
according to the caption information defined as 10 alphanumeric and 5
numeric fields regarding the shop from the SentezShop
Parameters.
Figure
21 Current Account Card / Special Information
EXPLANATIONS
TAB
You can enter the explanations that are required about the
customer in this section and save this information with the Save
button.
Figure 22 Current Account Card
/ Explanations
BAIL
INFO TAB
1.Bail Info field is used to enter the Name, Address,
and Explanation information of the person who will make the payment in
case the payments are not made for the shopping of the customer.
2. Bail Info field is used to enter the Name, Address, and Explanation
information of the person who will make the payment in case the 1. Bail
cannot be reached.
Figure
23 Current Account Card / Bail Info
PRIVATE INFO TAB
In the Private Info section, you can enter Home Address, Home Telephone,
Date of Birth, Place of Birth, Place of Employment, Job, Profession
information of the person for whom the customer card is opened.
The customer type is specified by clicking the related type from the Black List, Permanent Customer, VIP options.
The appropriate options are marked in the Education, Sex, and Marital Status fields according to the customer.
If the user is selected as married in the Marital Status field, the marriage date is entered in the Date of Marriage field.
The Special Information field is used to enter the Size and Shoe Size information of the customer.
Name, Date of Birth, Place of Employment, Job, Profession information
is entered in the Spouse Information field.
Figure 24 Current Account Card / Private Info
PARAMETER
PROPERTIES TAB
The caption information to be displayed on the Properties screen is defined
from the Customer Appendix Info Parameters section of the Parameters module
of the SentezShop Program. You can
type 15 alphabetical Special Code Fields, 10 Numeric Code Fields, 10 Special
Date Fields, and 10 Type Fields in the Customer Appendix Info Parameters.
|
These captions are reflected to the Parameter Information screen of the Customer Card section of the SentezShop program as field captions. The customer information is filled in according to these captions. |
Only
Special Type fields are reflected to the Parametrical Information screen
as available for marking. The appropriate option is selected by marking.
Figure
25 Current Account Card / Parametrical Information
STATUS TAB
First, one of the Black List, Permanent Customer, VIP options is
marked for the customer type.
One of the Normal, Warned, Conveyance, Execution, Debt Discharged, Other is marked for the debt status of the customer.
In the Payment Type field, the user selects one of the types of Cash, Credit Receipt and one of the Credit Card types defined in the P.O.S. Parameters of the SentezShop Setup Program.
Yes or No option is selected in the Warning Letter for delayed Payments field. If "Yes" option is selected, Warning Letter is prepared for the delayed payments. Date and Explanation fields are used to enter the date and explanation information after the warning letter.
If you click Yes option in the Legal Services Tracking Operation field, Legal Services Operation is started if the customer still does not make the required payment after the warning letter. Date and Explanation fields are used to enter the date and explanation information after the legal services operation is started.
If you click Yes option in the Execution Tracking Operation field,
Execution Operation is started if the customer still does not pay the
related debts despite the legal services operation. Date and Explanation
fields related to the execution operation are used to enter the date and
explanation information after the execution.
CUSTOMER
LIST
If you right click on the Customer field in the Cash
Sales section of the SentezShop program, the Customer List
(F9) can be displayed.Or if you press F9 key while you are on the
Customer card, you can display the list of the customers whose Customer
Card was opened beforehand.
You can reach the preferred customer by typing the
code of the customer being searched in the Code field on the Customer
List. Also, the customers can be displayed on the screen by clicking the
selection button on the Sequence field.
Figure
27 Current Account Cards List (Customer List
CUSTOMER
HISTORY
If you right click the Customer field in the Cash Sales section
of the SentezShop program, you can display the Customer History
List (Shift + F4). Or if you select by right clicking the History
(Shift+F4) field while you are on the Current account (Customer) card,
history information of the customer is displayed on the screen.
Figure
28 Customer History